Rechartering

Times, dates and locations to turn in your recharter (click here)

What is the charter?

What is the charter?
The chartering process is one of the oldest traditions in Scouting. It is the formal document that certifies the agreement between a Chartered Partner – an organization that agrees to utilize Scouting as a part of its service to youth and community outreach – and the Boy Scouts of America, setting expectations for the quality of program to be delivered to the Charter Partner’s youth population.
The BSA grants charters to sponsoring (chartered) organizations who must report to Scouting annually to renew their local charters. Rechartering is the process where a Scout unit renews its charter as an official part of the Boy Scouts of America.
Online access will be available October 1, 2016. All unit charters are to be turned in no later than November 11th.

Units that meet the deadline with no defects will be awarded Scoutbook subscriptions for their registered youth for 2017. You can find out more about Scoutbook here.

Scoutbook Incentive FAQ

To Start:

Every unit must have a 2016 Access Code to enter the BSA online rechartering portal. Unit leaders, Committee Chairs and Chartered Organization Representatives should receive emails and letters with the code in mid September. If you have not received this information by October 14th, please contact your Unit Commissioner or your Unit Serving Executive (USE)
If you are an experienced user, go ahead and click on the INTERNET RECHARTER button in RED now. If you want to review the process or need a lot of guidance, use the Internet Recharter Help Guide listed below under “Resources”. When you are ready, click on the button. Remember, you must initially log-in as a “First Time User” – last year’s recharter season doesn’t count for this fall!

Begin your recharter

BEGIN YOUR RECHARTER
Your work will be saved when you log-out; then come back any time this fall as a “Returning User”

To Finish…

1. PRINT a final copy from the Internet AFTER you hit “SUBMIT” in Stage 5.(Save a copy of all pages for yourself)
2. Get the appropriate signatures
3. Attach any required completed applications
4. Attach any required Youth Protection Training certificates*
5. Attach a check payable to Michigan Crossroads Council or your Field Service Council. Be sure to include the Insurance fee. Credit cards are not accepted for payment of recharter and registration/application fees.
6. Have the entire package checked by a Commissioner or your Unit Serving Executive. See the “Final Checklist” in Recharter Resources below. The completed checklist must be turned in with the charter package.

 

To Process…

Recharter paperwork will NOT be accepted directly at the Scout Shops or at the Council offices unless you have a scheduled appointment with your Unit Serving Executive. No “drop-offs” or “mail-in” will be allowed.
We STRONGLY encourage submission of 2016 Journey to Excellence forms with the Recharter paperwork. If anything changes after you submit and before the end of the year, you can update the information to improve your score.
Click here for a list of charter turn-in dates (this page will be updated as dates are added)

Journey to Excellence

*Caution!

 

Youth Protection Training

Youth Protection training must be taken every two years. If a volunteer’s Youth Protection training record is not current (not linked to their BSA ID#, expired, or expiring prior to December 31, 2016) at the time of charter submissions, the volunteer will not be registered!
Attach a copy of the YPT certificate for ALL those individuals shown on the Printed Recharter Package under “Adults Without Youth Protection Training Report” (usually the second to the last page). A copy of the current YPT certificate should also be included when a New Application is submitted with the Recharter paperwork to ensure that a registration is not “bounced”
Find out more about Youth Protection training.

Incomplete applications/submissions

If a unit has even one missing or incomplete application during recharter, it may delay registration for all the adult and youth members of the entire unit. Incomplete applications – for adults or youth – account for the highest percentage of defective charter renewal applications.


Resources


Who to contact when you have membership or Boy’s Life questions:

  • Often the person answering the phone at your local Scout Service Center can answer your question if it is a general one.
  • If the question is other than general, your Unit Serving Executive is the place to start. They are familiar with your unit and are happy to help.
  • If your Executive is not available or the issue is complex you can contact Birdie at birdie.sisco@scouting.org. Birdie is the Michigan Crossroads Council Membership Shared Services Coordinator.